This is largely a draft. A temporary video can be found here <YouTube Camtasia Video Recorded April 19th, 2016 >.

Pre show:

  1. Make sure your audio/technical environment is set-up: Much of this can be found in the “Tech Check/Meet & Greet Google Doc“. If you don’t know, ask. For a ‘LIVE’ show, you need to install the programmes ‘Skype’ and ‘Mixlr’. I think it is also advisable to use ‘Chrome’ as a browser, but ‘Firefox’ is likely ok. Audacity, or some other audio editing software, is essential, too.
  2. Make sure you know the ‘Host’ and ‘Co-Host’ responsibilities: This is laid out on the ‘Positions and Responsibilities’ page < http://sahdpod.com/positions-and-responsibilities/ >
  3. Decide on the show format: A ‘traditional round table, topic driven’ show or a more ‘laissez-faire, call in’ show. If a traditional round table, it will follow the current format < http://sahdpod.com/show-format/ > (This is written for Zencastr and Google Hangouts, so ignore those headings). You will have 4 hosts, no more, and talk for 1hr (instead of 40min). The laissez-faire call in show format is yet to be finalised, but intro and outro are the same. The body will likely be structured in 4, 15-min subheadings. Examples of things included are: sound bites, live calls, reading listener messages, etc.
  4. Pick a topic or theme: This is more of a factor for traditional round table shows than laissez-faire call in shows, but even the laissez-faire show should have some general point.  If you want a topic, start first by looking at the ‘Proposed Topics” page < http://sahdpod.com/proposed-topics/ >
  5. Create the event in SAHDPod Hosts and prepare a structure for the show:  Everyone who is in ‘SAHDPod Hosts’ can make an event < https://www.facebook.com/groups/SAHDPodHosts/events/ >. Make one for your show and book your co-hosts and guests (I believe even those outside of SAHDPod Hosts can been sent a request).  You will have to include a link to a Google Doc that includes structure of the show. Here is the one used for ‘Family History‘. It is a traditional show, so it includes a rough draft of the introduction, the podcast story arc (Beginning, middle and end) and a series of questions.  This sort of doc helps co-hosts and guests prepare in advance.
  6. Book your guests and connect on Skype: To seamlessly introduce guests, call-ins, etc, you first need to have them in your Skype ‘Contacts’. Do this well in advance.  (It is also a good idea to ‘Connect’ with all other members of SAHDPod Hosts).  Unless it is a random call-in, schedule each one of these people to be available at a specific time.  Put this time in your ‘Event’ Google Doc, just so everyone knows when they have to be available.
  7. Promote the crap out of your show: Both EC & WC shows have to be tweeted and shared. For Twitter, write the copy for Danny Mercer and have it sent twice: After the previous show and the day of the broadcast. As far as sharing goes, tell the group and hopefully people will help out.
  8. Collect and organise your audio clips: Everyone will have the ‘Super Daddy Fun Day’. These will be supplied by me and require no editing (except maybe to match volume with other clips).  You may also have sound bites, possibly supplied by other hosts – For example, a ‘roving reporter’  like clip taken at conference or such event.  The best way to get clips from a roving reporter’s phone, to you, is via Dropbox (This is very easy on the iPhone and I assume the same on Android).  I have set up a shared Dropbox folder for this purpose. Just tell me who needs to have access (Alternately, there is email).  Once you get the clips, you will copy them to another folder for the purpose editing.  You will want to ‘match the volumes’, so they all have the same loudness (in Audacity or such).  You might want to add a fade in or out (in Audacity or such). Finally, you will definitely wan to edit the tags in Windows to include ‘Title’ and ‘Contributing Artist’ information (This is for Mixlr).

Mixlr Set-up (Test much of this with your own personal Mixlr account ahead of time)

  1. Log out of your personal Mixlr and login to the SAHDPod Mixlr account: Do this the day of broadcast. You will need the password for Mixlr; ask for it well in advance.
  2. Input and organise your supplemental audio clips – intro, outro, etc. – in your Mixlr Playlist: Make sure all the ‘tags’ are properly displayed. Make sure you know them well, as you will not be able to listen to the ‘Playlist’ as it broadcasts. The ‘Monitor’ option in Mixlr sucks and just creates feedback and other errors.
  3. Set the ‘Auto play next track’  to ‘OFF’: You can find this in ‘Window/Preferences’. It is essential or the tracks will just continue to play, one after the other.
  4. Set the Mic and Any Input correctly so that they correspond to ‘Your Mic’ and ‘Skype Callers’ respectively: Line in ‘Mic’ will be your Mic input. Make sure this matches the ‘Microphone’ in the Skype ‘Audio Settings’.  Line in ‘Any Input’ will likely be your Speakers, but this depends on your set-up.  Regardless, it must match the ‘Speakers’ in the Skype ‘Audio Settings’ – ‘Speakers’ in Skype is the line in from you co-hosts and guest callers.
  5. Display the ‘Live Page Link’ in your web browser, making sure you ‘mute’ the audio’: You want the Livepage open so you can see listener chat when you broadcast; however, before you respond, remember this is generally on a 10-15 sec delay.
  6. Set your audio sliding buttons to the correct levels: This is much trial and error, often dependent on a listener for feedback.  If you have co-hosts, help them set up in advance and test broadcast.  At the completion of the broadcast, download the audio and load it into ‘Audacity’ or such to see that everything is even loudness. When you get the levels right, note them for future.

Skype Set-up (You will be using your own Skype account)

  1. Set up two conference lines, one for radio audio (co-hosts and guests) and one for SAHDPod Hosts to give you tech feedback in chat: All shows should have at least a main host and a co-host. If you are doing call-in with guests, have the co-host manage the Skype conference lines.  They can monitor the ‘Tech’ chat and be responsible for adding and removing people to from the audio conference call.
  2. Set your Audio Settings: See ‘Mixlr Set-up’ 4. for much of the details.  Be sure to turn off the ‘Automatically adjust’ radio button for both ‘Microphone’ and ‘Speakers’. Do a ‘Test Call’ and make sure everything is ok here and in Mixlr.
  3. Mute ‘Sounds’: Mute ‘Sounds’ in ‘Options’.  This is to prevent Skype noises being broadcast.

Broadcasting

  1. Start your Broadcast in Mixlr: This is done via the ‘Broadcast Settings’ gear icon. Prior to clicking the ‘Go’ button, be sure to set the type to ‘Talk’ and name the broadcast title correctly. For example, ‘SAHDPod Live EC 2016-04-20’ would be the title of East Coast part of Wednesday, April 2oth 2016.  Click the ‘Continue’ button to see how much time has counted down. You can also monitor and contribute to chat from here.
  2. Watch your ‘Main Out’ levels: ‘Main Out’ is what matters; this is what is being broadcast and recorded. Check for clipping and avoid.
  3. Set up hosts, guests, correct problems (Pee Breaks) during a ‘Play List’ track: You can fix problems or talk with co-hosts and guests without disrupting the broadcast. All you need to do is mute the ‘Mic’ and ‘Any Input’, but leave the ‘Playlist’ broadcasting. The radio still has live output, but you can chat through Skype with no issue. It has been suggested that we have a set ‘Oh crap’ track, for such and occasion. Maybe just a music track.
  4. Bringing in/removing Guests: This will be the co-hosts responsibility.  They will chat with the person to make sure they are ready, add them to the call – explaining for them to wait to be introduced, and then remove them from the call when they are done. The co-host can also act as ‘bouncer’, in cases where the guest becomes unruly.
  5. Playing ‘Playlist’ audio: As said previously, the ‘Monitor’ in Mixlr sucks. It cause no end of feedback issues and should be avoided. Watch the play time to know when to come in with your audio.  It will take practice, but it is the only way.

Finish and transition to West Coast

  1. At the close of ‘Super Daddy Fun Day’, shut off the broadcast and ‘Publish’: Be sure that this has finished ‘Publishing’ before you logout and give West Coast the all clear to login.
  2. Inform West Coast of all clear: When you are sure that the East Coast portion of the show has been properly uploaded – should take about 5min – log out, and notify the West Coast guys through the ‘Tech Chat’ in Skype that they are ‘All Clear’ to login to the SAHDPod Mixlr account.
  3. West Coast duplicate the about, without the hand-off: The details for West Coast do not differ from above, with the exception that there is no transition.